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best business email providers

According to a 2018 Radicati Group study, there will be more than 3.8 billion email users before the start of 2019. Amongst current American users, 89% check email at least once a day and nearly 21% check their email more than five times a day.

Needless to say, email is a vital part of modern communication. The influx and significance of email become even more heightened when you take into account the needs of small businesses.

Unlike casual users, small business owners and entrepreneurs must concern themselves with a meticulous organization of a large amount of incoming mail, the security of personal and client information, reliability, professional appearance and integration across platforms and devices.

As of 2018, there are 434 Email Service Providers (ESP) available in the market, and each one has it’s own unique package of features and tools available to users.

Here is an overview of three of the most well-rounded and highly regarded email service providers.

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google vs microsoft

Updated: August 29th, 2017

When it comes to cloud-based productivity software suites, small businesses have two main alternatives: Microsoft Office 365 and G Suite (formerly called: Google Apps for Work).

Currently, there’s a fierce competition among the world’s biggest software companies. Google is seeking to attract more customers with increased storage space and tight integration of Google Suite with Chrome OS, Chromebooks, and Android devices.

Microsoft, on the other hand, is adding more features like powerful spreadsheet analytics and a revamped version of Skype for Business to its web-based office suite, to attract more sophisticated business users.

In this comparative review, we will be looking at various aspects of these two software bundles and offer our recommendations on the one you should use for your business. Read more

small-business-backup

Many small business owners overlook the need of keeping multiple regularly updated and synchronized copies of a businesses data. In fact majority of them wait for a disaster to strike before they partaking any back up measures. Unfortunately, by then it is already too late. To avoid such situations, we will introduce the basics tools offering small business back up solutions.

1. Portable Storage Drives
One of the most important technologies to be ever invented were external storage devices. They come in different physical and memory sizes. The choice ranges from flash disks, pen drives, memory sticks, compacts disks to hard disks. Once you’ve acquired the device of personal choice, its time go choose the preferable back up utilities. All operating systems come with a default tool. Functionalities of such utilities include configuring external drives as centralized network backup points. If by any chance you don’t wish to use the default utilities, plenty others can be easily acquired from open source or proprietary software platforms.

2. Backing Up On The Cloud
Another backup tool available at the disposal of a small business is the cloud. Numerous platforms such as Amazon, CX, Drop Box, Sky drive, Carbonite and many others offer superb storage solutions. You are only required to subscribe for the services at a fee determined by the space you need. The other requirement is constant Internet connectivity, to facilitate uninterrupted data synchronization.

A cheaper alternative to web based clouds, is a LAN(Local Area Network) cloud. This can be easily set up on a local server using softwares like S3 and Citrix CloudStack among many others.

Now the big question at this point is, which set of tools are best to serve the needs of a small business? Many experts would advice using both, a decision I strongly agree with. This because one will serve as a fail safe alternative for the other in case of any technicalities

If you have any comments or question, please drop us a line or contact us.

online collaboration

Online Collaboration is easier then ever, thanks to tools like Google Drive. There is no need to email files back and forth all day. If you wish to work together on a document with a remote co-worker for example, all you have to do is:

1. Head over to Google Drive

2. Create or Open an existing document.

3. Click on the Share button on the upper right corner and invite your co-worker.

You’ll see all the changes and edits in real time. In my opinion Google Drive is way underutilized in today small businesses. Give it a try and you’ll see productivity increase for sure.

Take a look at the short tutorial and let us know what you think.

If you need help setting up your business with Google Apps, feel free to contact us.

or Visit our home page to learn about IT services.

collaboration software

Small businesses need collaboration software to ensure that there is a smooth flow of communication within the organization and an excellent way of sharing information. Most businesses today rely on teleworkers and contractors to keep their business going.

Collaboration software will enable a company or organization to have the following:

1. Smooth and fast transfer of accurate data
2. Well-managed projects
3. Easy and fast access to important data and documents when employees or partners need them
4. Better flow of work
5. Improved handling of invoices

Nowadays, there is collaboration software that are purposely made for small businesses. Using the cloud platform, pricing for the software is based on the number of people who are going to use it. Organizations with few employees will spend less than those that have many employees. Read more