Many small business owners overlook the need of keeping multiple regularly updated and synchronized copies of a businesses data. In fact majority of them wait for a disaster to strike before they partaking any back up measures. Unfortunately, by then it is already too late. To avoid such situations, we will introduce the basics tools offering small business back up solutions.

1. Portable Storage Drives
One of the most important technologies to be ever invented were external storage devices. They come in different physical and memory sizes. The choice ranges from flash disks, pen drives, memory sticks, compacts disks to hard disks. Once you’ve acquired the device of personal choice, its time go choose the preferable back up utilities. All operating systems come with a default tool. Functionalities of such utilities include configuring external drives as centralized network backup points. If by any chance you don’t wish to use the default utilities, plenty others can be easily acquired from open source or proprietary software platforms.

2. Backing Up On The Cloud
Another backup tool available at the disposal of a small business is the cloud. Numerous platforms such as Amazon, CX, Drop Box, Sky drive, Carbonite and many others offer superb storage solutions. You are only required to subscribe for the services at a fee determined by the space you need. The other requirement is constant Internet connectivity, to facilitate uninterrupted data synchronization.

A cheaper alternative to web based clouds, is a LAN(Local Area Network) cloud. This can be easily set up on a local server using softwares like S3 and Citrix CloudStack among many others.

Now the big question at this point is, which set of tools are best to serve the needs of a small business? Many experts would advice using both, a decision I strongly agree with. This because one will serve as a fail safe alternative for the other in case of any technicalities

If you have any comments or question, please drop us a line or contact us.

collaboration software

Small businesses need collaboration software to ensure that there is a smooth flow of communication within the organization and an excellent way of sharing information. Most businesses today rely on teleworkers and contractors to keep their business going.

Collaboration software will enable a company or organization to have the following:

1. Smooth and fast transfer of accurate data
2. Well-managed projects
3. Easy and fast access to important data and documents when employees or partners need them
4. Better flow of work
5. Improved handling of invoices

Nowadays, there is collaboration software that are purposely made for small businesses. Using the cloud platform, pricing for the software is based on the number of people who are going to use it. Organizations with few employees will spend less than those that have many employees. Read more

payroll software for small business

For any small business to succeed, they must keep track of their finances on a frequent basis, as well as completing a number of administrative tasks which pertain to payroll, tax returns, and salary information. There are a number of different payroll software programs available for small business, with the objective of keeping financial operations running smoothly. Here are some of the best.

1. AccountEdge

AccountEdge is a popular software program for the administration of payroll in your small business. The cost of the program is $299 if you are using the software for the first time, or $159 if you are upgrading existing software.

You are able to calculate the income of your business by using a number of handy tools from within the interface of the software, which is easy to navigate around, and designed well, with clearly-labelled menus, and an easy-to-understand help page.

You can calculate expenses and deductions in AccountEdge, and also set up a new pay rate for your employees, edit their personal information, and print or email pay slips. The program is also extremely beneficial in helping you to keep track of your employees’ vacation or sick days, and provides time sheets, as well as information from previous years’ payroll, ideal if either you or one of your employees has a query about payment or tax information.

The program is easy to install and is one of the most frequently-used pieces of software for employee payroll used in small businesses.

2. QuickBooks

QuickBooks is a software program developed by Intuit Inc., and features a number of different options for managing payroll in your business, including an option to conduct your financial affairs directly online. There are five payroll options in total, ranging in price between $100 and $600, enabling you to choose a bespoke package based on the requirements of your company.

You will be able to organize your income and outgoings using a number of effective tools, and create easy-to-read and personalized invoices and memos for other members of staff. You can view customer information, online banking, and information about your employees directly from the interface of the program, which is easy to download and install on your computer.

QuickBooks Premier is an upgrade which allows you to control the profitability of the business, as well as comparing and contrasting sales data, and viewing and printing specific job reports.

3. Simply Accounting Pro

Simply Accounting Pro is a piece of software developed by Sage, featuring tools for book-keeping, payroll functions, and banking, as well as tools which will allow you to write and deliver checks and pay slips, and keep track of in-house sales data.

The program is ideal for any small business, and Sage provides dedicated customer service support for any individual who has a technical question or any other query on how to make the most out of the numerous features of this piece of software. You will be able to calculate basic tax information for all your employees, whether they are working on a full-time, or part-time basis and keep an accurate record of the day-to-day operations of the company.

If you handle your own human resources information in-house, you will be able to set up a new profile for each one of your employees from within the easy-to-use interface, and add relevant information, such as details about when an employee started or finished working for you.

You will be able modify the names or status of employees from within the program with ease, and once you have made your financial calculations for the month, you can print a check to give to your employee and keep all other information safe until it is required by the IRS.

4. GnuCash

GnuCash is a free, open-source software platform which allows you to manage your business by updating and inputting payroll data, financial reports, sales information, and inventories, all from the comfort of your own desk.

The program has numerous features, and is also available as an app for Android devices, enabling you to control the finances of your small business on the go. Here you can view your expenses, income, assets, and equity, and then save any information from your device to Google Drive, Dropbox, or SkyDrive. Both the app and the desktop program are easy to navigate around, with a simple color scheme and effective navigation menus.

server 2012

As a business owner, you should always be on the lookout for tools and methods of keeping your business data safe and, at the same time, easily accessible. You want an easy to use, secure and powerful server management, and you want to it to be very reliable. You know just how important it is to get the most out of your time, and using the help of Windows Server 2012, you can cut out a lot of the time that you would normally be spending with server management. Let’s talk a bit more about Windows Server 2012, and find out if it’s the best option for you.
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Business owners strive to get as much productivity as they can by utilizing their resources. In today’s world, it is of vital importance that we streamline our systems in order to stay above water. The good news is that there are a lot of resources available nowadays that will allow you to save a lot of time on IT services as well as computer support. We’re going to discuss the top 10 productivity apps that will boost your productivity.

google drive

Google Drive
Google drive offers 5GB of free storage that you can utilize to store as well as share important files. This makes it easy to manage multiple files between clients and also partners. You know as well as I do that Google is on the up and up of technology, therefore this cloud drive is one of the speediest around.

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